Once the product is handed to the customers, the documentation is finalized, the project team is disbanded, and the project is closed. This would move the project into the “doing” phase where the work would be issued and the monitoring and controlling process would take over. T. his may include a number of review points where the overall progress of the study would be checked and given the go ahead for the next stage. On the other hand, it’s equally essential to outline functions, deadlines, tasks, features, and services. This phase determines whether your project will succeed or not. It keeps your on-going projects more organized and more viable to execute from ideation to completion. This is where the majority of the project work takes place, and it requires constant monitoring. go without obstacles, and there will always be things to learn that will ease the progress of other projects. Depending on the complexity of a project, an action plan one-pager, like the one below, might suffice. However, it is pertinent to note that it is not enough to merely complete a project; it is more important to execute it in the way initially envisioned. In this stage, all the activities related to the project are wrapped up. Gantt charts (like the one below) are a great tool for project roadmapping, because they can show the duration and timing of a number of dependent tasks. The four Project Management Processes are: Each of these Project Management Processes is used in each phase of the life-cycle. Set boundaries on project scope based on your deadlines and the resources at your disposal, and think about what skill set your future team will need. You can show a number of concurrent timelines on a single chart, which makes it easy to account for task dependencies. Thousands of people just like you are online right now boosting their knowledge, career and earning capabilities with our certified Project Management Courses. After the successful accomplishment of the project, there may be a few unexploited project resources, including the remnant budget, which can be used by the project later. This means you will need to track the progress of each activity and adjust your plans when the situation changes. This is the most vital of project management steps as it involves a systematic presentation of a project from the ideation stage to completion. ; Defining and planning process – builds on the definition, establishes the scope, and produces the project management plan for approval. There are many ways to run a project retrospective meeting, but you should try to identify your biggest wins and losses and come up with solutions. Once you’ve achieved your project goals and the results have been signed off on by your stakeholders, it’s time for the project closure stage. Try to tease out what’s important to them, what projects they’ve tried in the past, and what they hope to see in the future. The managers & executives should have clear understanding of these phases in order to better control total corporate resources in the accomplishment of desired objectives. If we take a larger project that incorporates a feasibility study in the definition phase then the “starting process” will form the basis for the study, establishing the team and business case for the study. (specific, measurable, achievable, relevant, time-bound) goals. Lucy Brown has many years of experience in the project management domain and has helped many organizations across the Asia Pacific region. The phases of the project now correlate to the processes – “concept/starting”, “definition/initiating”, “Implementation/monitoring and controlling” and “handover and closeout/closure”. These performance reviews can be delivered to team members (or higher-ups) in the form of an easy to read visual summary, like the one below: But remember…your project isn’t complete until all of your documents have been handed over and approved by your client or stakeholder. Let’s take a look at what’s involved for each of these tasks. Issues such as time management, quality management, and weakening in the team’s morale can hinder the success of a project. All rights reserved, DevOps Foundation® is registerd mark of the DevOps institute, COBIT® is a trademark of ISACA® registered in the United States and other countries, CSM, A-CSM, CSPO, A-CSPO, and CAL are registered trademarks of Scrum Alliance, Invensis Learning is an Accredited Training Provider of EXIN for all their certification courses and exams. Copyright 2020 The Projex Academy, all rights reserved. Learn more about My Brand Kit, Comment Mode, and more features of the Venngage Business account: Once your project proposal has been approved, it’s time to move on to the project planning stage of the project life cycle. But anyone who has managed a project will tell you it’s much more than that, which is why the project life cycle is so useful. {"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}, __CONFIG_colors_palette__{"active_palette":0,"config":{"colors":{"62516":{"name":"Main Accent","parent":-1}},"gradients":[]},"palettes":[{"name":"Default Palette","value":{"colors":{"62516":{"val":"var(--tcb-skin-color-0)"}},"gradients":[]}}]}__CONFIG_colors_palette__, Project Management Processes – Phases of the Project Life Cycle. It is implemented during the execution phase. Creation of a statement of work (SoW) and the formation of a team wrap up the project initiation phase. Connect with her on LinkedIn and on Twitter @MNediger. Any project manager worth their salt knows that clear communication is the backbone of any successful project. Projects will never go without obstacles, and there will always be things to learn that will ease the progress of other projects. In a small project the objectives and approach may be clear and it is therefore only necessary to get the work done in an efficient manner. Resources used should have relevant project management expertise. Upon taking a final decision to proceed, the project can move on to the next step: that is, assembling a project team. Let us take a look at the various project management stages and the purpose they serve. In addition, David runs project management training seminars across the world, and is a prolific writer on the many topics of project management. Midori spreads visual communication tricks and tips as an Information Designer at Venngage. With a handle on all of the variables at play, you can start breaking the project down into more actionable steps. When discussing project management phases, the mention of project life cycle is inevitable. Here, we have included this fifth phase … You can also get PMP Certification to get specific training on how to do this. Pro-tip: Set S.M.A.R.T. And because it’s visual, it’s easy for you team to see, understand, and give feedback on their upcoming tasks. It is the responsibility of the project manager to make necessary adjustments related to resource allocation and ensure that everything is on track.